If you're like most solo professionals having your setup, you rarely (if ever) take an extended break from running your businesses. An independent survey found that about 65% of small business owners NEVER take major holidays off if they take any time off at all.
Even if you have a million things to do and the thought of disconnecting sends you into a panic, you need to relax and recharge. It might sound impossible, but virtually anyone can take time off if they plan for the future. Just use these tips to schedule guilt-free time away from your workspaces.
Think about a typical year running your setup. You don't want to schedule vacation time during the busy season (like monsoon), but there may be a period that could work out perfectly. Block out this time on your calendar as far in advance as you can manage.
Once you've selected dates, notify everyone who will need to know about your absence. Employees, client's, fellow professionals, and other people you work with regularly will all need to know. It's best to give one-month advance notice for longer absences, and one to two weeks for shorter vacations. Use your discretion - for example, you may want to give internal team members a head's up first.
The setup won't fall apart while you're away, especially if you delegate your responsibilities properly.
Think about all of your roles, your clients, associates, distributors and every one your setup is accountable to. Now look down and analyse the knowledge and skills needed to get your job done. The only task left is to find a person and assign duties to.
Even If this person isn't yet on your team, don't worry, because you can always hire someone to help out. Profrea helps you to list the requirements and get a professional from your very own industry. Browse, scrutinize the profile and choose the professional you like. Here’s a demonstrative example.
dates and timings on Profrea. After being listed, Profrea allows him to scrutinize the profile and choose the dermatologist which he likes. He can also ask to cover up for him.
Virtual assistants can be a great way to fill in gaps while you're out on vacation. They're capable of handling a wide variety of tasks, and you can use their services on an as-needed basis. Because you work with a virtual office services company (like Profrea), you don't even need to handle the nitty-gritty of hiring and training. Virtual assistants already have basic business skills, and it's easy to train them on the specifics of what you need. Its real people assisting, adding real value to your business by saving time & automating your processes.
Whether you delegate your work to a new person or someone who's already on your team, use it as an opportunity to document your processes and workflows in writing. Having a record of your business activity flow is invaluable and ensures that other people can step in to assist when needed.
You may need to work harder than usual leading up to your vacation, and that's okay. Just make sure you have a plan and a solid understanding of everything that needs to get done before you leave.
Equally important is knowing when you'll stop working and preparing. You may never feel 100% ready to take time off from your workspace, and that's normal. However, don't let your fears get in the way of doing what's best for your life and your setup. Everyone needs time off to recharge. You'll come back with a fresh mind that's motivated to tackle new challenges.
Teams also need to know that their leader trusts they'll do a great job. With enough training and support, workers can be fully equipped to keep your professional business running smoothly during your absence.